MINUTES
March 16, 2022 at 4:30 p.m.
East Lansing Public Library Board of Trustees Meeting
Library Large Meeting Room
950 Abbot Road
1. Call to Order 4:37 p.m.
2. Roll Call
Trustees present: Diane Goddeeris, Polly Synk, Amy Zaagman, and Lance Wilkinson. Trustee Paul Cervenak was absent. Also, in attendance were City Council Liaison George Brookover, Friends President Maureen McCabe-Power, Friends Vice President Sheila Taylor, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, and Executive Assistant to the Director Shori Teeple. There were three attendees from the public.
3. Opening
3.1 Approval of February 16, 2022 Meeting Minutes
Synk moved.
Zaagman seconded.
All in favor.
3.2 Approval of Current Meeting Agenda
Zaagman moved.
Synk seconded.
All in favor.
4. Communications
4.1 Correspondence
- A letter from the governor was shared.
4.2 Audience/Public Comment
- None
5. Reports
5.1 City Council Liaison Report:
Brookover reported:
- Work on the budget continues.
- Discussions of ARPA funds include the library.
5.2 Friends of the East Lansing Public Library Report
McCabe-Power Reported:
- Friends account is healthy with around $1,500 in monthly book shop revenues and ongoing donations.
- A new book shop section displays short-term higher value books.
- Friends will be hosting their own website with ability to sell items online and display newsletters.
6. Old Business
6.1 Board Bylaws - discussion
- Edits to bylaws were discussed.
- Bylaws will be updated, reviewed by the city attorney and then reviewed for approval at the May or June board meeting.
6.2 Collection Development and Intellectual Freedom Policy
- Resolution 12-22 to adopt the Collection Development and Intellectual Freedom Policy as amended at the March 16, 2022 meeting.
Synk moved
Zaagman seconded
All in favor
7. New Business
7.1 Trustee openings - discussion
- Trustee Paul Cervenak submitted a letter of resignation from the board effective March 16, 2022. Trustee Wilkinson's second term will end on June 30, 2022.
- Trustees Goddeeris and Synk along with Councilmember Brookover will conduct new applicant interviews.
- A special meeting will be scheduled for the vote of the new trustee. The new member will be added to an early April City Council agenda for their approval.
- Resolution 13-22 for Trustee Zaagman to be appointed to position of Board Secretary effective March 16, 2022 through June 30, 2022.
Goddeeris moved
Synk seconded
All in favor
8. Library Reports
8.1 Financial Report
Shelley Reported:
- Printed financial and fund balance reports were shared.
8.2 Director's Report
- A written report was shared.
8.3 President's Report
- Resolution 14-22 to change the May 2022 board meeting date from Wednesday May 18 to Thursday May 19 at 4:30pm.
Goddeeris moved
Wilkinson seconded
All in favor
- Goddeeris recently met with the library's UAW non-supervisor's union members - explained how board trustees are appointed.
- Ballot language updates are ongoing.
- Goddeeris will be assembling a timeline of action items for trustees.
- A thank you letter from the board will be sent to Trustee Cervenak for his years of service on the board.
9. Announcements
9.1 Maker Studio grand re-opening will take place on Saturday March 19 from 11am to 3pm.
9.2 Updated mask recommendations were shared.
10. Closed Session to Discuss Director's Performance Review
Zaagman moved
Synk seconded
All in favor
Executive Session adjourned at 6:28 p.m.
Zaagman moved
Synk seconded
All in favor
11. Adjournment
Goddeeris adjourned the meeting at 6:28 p.m.
Board of Trustees
Diane Goddeeris, President
Polly Synk, Vice President
Paul Cervenak, Secretary
Amy Zaagman
Lance Wilkinson
City Council Liaisons
Lisa Babcock
George Brookover
Staff Liaison
Kristin Shelley
