MINUTES
May 15, 2024 at 4:30 p.m.
East Lansing Public Library Board of Trustees Meeting
Library Large Meeting Room
950 Abbot Road
The East Lansing Public Library occupies the ancestral, traditional and contemporary lands of the Anishinaabeg Three Fires confederacy of Ojibwe, Odawa and Potawatomi peoples land ceded in the 1819 Treaty of Saginaw.
1. Call to Order 4:33 p.m.
2. Roll Call
Trustees present: Amy Zaagman, Pamela Smith, Ameenah Asante, Shawn Nicholson, and Polly Synk. Also present were Friends of ELPL Representative Toba Kaplowitz, Library Director Kevin King, and Executive Assistant to Library Director Shori Teeple. Twelve guests present.
3. Opening
3.1 Approval of Current Meeting Agenda
Synk moved
Smith seconded
All in favor
3.2 Approval of April 17, 2024 Meeting Minutes
Nicholson moved
Asante seconded
All in favor
4. Communications
4.1 None
5. Audience
5.1 Public Comment - limited to five minutes per person
- None
6. Reports
6.1 City Council Liaison Report
- None
6.2 Friends of the East Lansing Public Library Report
Kaplowitz reported:
- $3,000 monthly sales in FriendShop.
- More used children's books needed for shop.
- Celebration event for volunteer Joan Faery planned for June 9 at library.
7. Committee Reports
7.1 Subcommittee Report - Director Contract and Review -- Discussion
Synk and Smith reported:
- Tool format, number scale, timeline, and need for staff input discussed.
- King to work with staff to create staff evaluation tool to help inform board's review of director. Will share staff tool at June meeting.
- Bylaws may need to be updated so future boards know expectations for director annual reviews.
8. Old Business
8.1 Board reappointment - Trustee Synk -- Action
Motion to add Synk to June 4 regular City Council agenda for reappointment to a second full term expiring June 20, 2029.
Zaagman moved
Nicholson seconded
All in favor
9. New Business
9.1 Library Policy Review Plan -- Discussion
- Plan reviewed - to be reviewed every four years.
9.2 Board Subcommittees - Finance and Personnel -- Discussion
- Subcommittee member composition & appointments, processes, meeting schedules and charges discussed.
- King to provide charges for subcommittees at June meeting.
10. Library Reports
10.1 Financial Report
- Printed financial report shared.
10.2 Director's Report
King reported:
- Written report shared
- Strategic Plan update shared
10.3 Emergency Procedures - Chris Bachuwa, Diana Marable
- Updated procedures reviewed
10.4 Summer Reading Program 2024 Update - Zandra Blake, Rheanna Reeder, Gillian Streeter
- Updates shared for summer programming plans
10.5 President's Report
- None
11. Closed Session - Discussion with Supervisory Union
Motion to enter Closed Session
Synk moved
Asante seconded
Roll call vote
All in favor
Meeting adjourned 5:38 p.m.
Meeting called back to order at 6:22 p.m.
Zaagman moved
Smith seconded
All in favor
12. Adjournment
Zaagman adjourned the meeting at 6:22 p.m.
Board of Trustees
Amy Zaagman, President
Pamela Smith, Vice President
Ameenah Asante, Secretary
Shawn Nicholson
Polly Synk
City Council Liaison
Mayor Pro Tem Kerry Ebersole Singh
Staff Liaison
Kevin King, Library Director
