Library Board of Trustees Special Meeting Minutes – April 15, 2020

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MINUTES
April 15, 2020 at 4:30pm
East Lansing Public Library Board of Trustees Special Meeting
Electronic Meeting

Audio Recording of Meeting, opens a new window (M4A format)

1) Call to Order 4:30pm

2) Roll Call

Trustees present were Amy Zaagman, Lance Wilkinson, Diane Goddeeris, and Paul Cervenak. Trustee Polly Synk was excused. Others in attendance were: City Council Liaison Jessy Gregg, Friends President Maureen McCabe-Power, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, Executive Assistant to the Director Shori Teeple.

3) Opening
A) Approval of February 19, 2020 Meeting Minutes
Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda

Cervenak moved.
Goddeeris seconded.
All in favor.
Motion carried.

4) Communications
A) Public Comment
B) Thank You Letter from Congresswoman Elissa Slotkin

5) Reports
A) City Council Liaison Report:

  • Work will continue on the budget along with amendments that will be needed due to the pandemic.
  • Sizeable community development block grant money and some additional federal resources may be used for city expenditures.

B) Friends of the East Lansing Public Library Report

  • February revenues were reported to be $4,500 from the Friends Shop, eBay and Etsy. Matching Giving Tuesday funds-- $1,800 and $60.90 from the Blaze Pizza fundraiser. Friends have $79,000 in assets as of February. A check will be given to the library for $15,000, which will be used for digital library materials.

6) Old Business
A) Staff Photo List was shared

7) New Business:

A) Draft Pandemic Plan - Discussion

  • Proposed guidelines during a pandemic were discussed
  • Goddeeris encouraged that masks be obtained for staff and that they are worn when staff return to work. She suggested we consider requiring patrons wear masks when in the library. Bathrooms will require frequent cleaning.
  • Curbside pickup was discussed.

B) Draft Reopening Guidelines - Discussion

  • A draft reopening plan discussed
  • Discussion included plans to purchase additional mobile hot spots and digital materials; start materials by mail; and begin curbside delivery, when allowed.

C) Personnel Update - Discussion

  • City Manager and City Directors made decision to temporarily layoff contingent employees. Ten library staff were affected.
  • Majority of library staff are getting paid and their benefits are whole.

D) Board Member Appointment - Discussion

  • Cervenak’s term ends on June 30, 2020. He is eligible for another full-term and confirmed that he would be interested.

8) Library Reports
A) Financial Report

  • The first half of the state revenue should be received by the library soon
  • Staff is being careful with expenditures, with emphasis on digital resources
  • Property taxes will be down; penal fines will be significantly reduced for FY21; Donations will be down; and state aid may not be allocated
  • The Books, Bites and Bids fundraiser has been cancelled.

B) Director's Report

  • Written report shared and online programming discussed

C) President's Report

  • None

9)  Announcements

  • None

10) Adjournment
Cervenak moved.
Goddeeris seconded.
All in favor.
Motion carried.

Zaagman adjourned the meeting at 5:23 p.m.

Board of Trustees
Amy Zaagman, President
Lance Wilkinson, Vice President
Diane Goddeeris, Secretary
Paul Cervenak
Polly Synk

City Council Liaison
Jessy Gregg

Staff Liaison
Kristin Shelley