Library Board of Trustees Special Meeting Minutes – April 21, 2021

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MINUTES
April 21 at 4:30pm
East Lansing Public Library Board of Trustees Special Meeting
Electronic

Audio Recording of Meeting, opens a new window (M4A format)

1) Call to Order 4:32 pm

2) Roll Call

Trustees present were Lance Wilkinson (location: East Lansing, Michigan, Michigan in Ingham County), Diane Goddeeris (location: East Lansing, Michigan in Ingham County), Polly Synk (location: East Lansing, Michigan in Ingham County), and Amy Zaagman (location: East Lansing, Michigan in Ingham County). Also, in attendance were City Council Liaison Jessy Gregg, Friends President Maureen McCabe-Power, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, Head of Technology Services Lauren Douglass, Circulation Supervisor Kevin Hawley, and Executive Assistant to the Director Shori Teeple.

Absent was Trustee Paul Cervenak.

3) Opening
A) Approval of March 17, 2021 Meeting Minutes
Zaagman moved.
Synk seconded.
All in favor.

B) Approval of Current Meeting Agenda
Synk moved.
Goddeeris seconded.
All in favor.

4) Communications
A) Audience/Public Comment

  • None

5) Reports
A) City Council Liaison Report
Gregg reported:

  • City staff are focused on the FY 2022 budget.
  • Sale of downtown property for MSUFCU has been finalized.
  • The Graduate Hotel in the Park Place Development is scheduled to open in the summer.
  • Federal COVID relief aid is estimated to be $12,000,000 to the City.  It will be split into two different payments.

B) Friends of the East Lansing Public Library Report
McCabe-Power reported:

  • Some tailgate book sales may be planned for the library parking lot.
  • Friends approved a $35,000 donation to the library for FY 2022.

6) Old Business
A) Reopening 

  • The current open hours of area libraries were shared.
  • Results from a staff survey on the comfort level of current services were shared.
  • Discussion included current open hours and reverting to curbside-only service.

7) New Business
A) Resolution 19-21 to approve revised Exhibit Policy

  • The revised policy was tabled until the May meeting.  Synk will seek out opinions and handbooks for municipalities related to posting requirements.

B) Library on the Go Proposed Schedule

  • During the summer (June 7-August 8), the van will be scheduled on Mondays from 1-3pm or 4-6pm in East Lansing Parks.
  • Programming staff have been working with the Program Coordinator for the East Lansing Public Schools for outreach to local communities.
  • Website updates were suggested to reflect the years of fundraising and other ways that patrons contributed to funding the mobile library.

C) Millage Campaign - Ballot Question Committee

  • Plans were discussed on education sessions and fundraising opportunities.
  • A history of the millage process and outcomes was shared.
  • Trustee Goddeeris proposed that social media and the website include factual information about the millage and how it funds the library.

8) Library Reports
A) Financial Report
Shelley Reported:

  • A printed financial and fund balance report were shared.

B) Director's Report

  • A written report was shared.

C) President's Report

9) Announcements
A) None

10) Adjournment
Wilkinson adjourned the meeting at 5:57 p.m.

Board of Trustees
Lance Wilkinson, President
Diane Goddeeris, Vice President
Polly Synk, Secretary
Paul Cervenak
Amy Zaagman

City Council Liaison
Jessy Gregg

Staff Liaison
Kristin Shelley